***This notice is being sent on behalf of the Office of Sponsored Research. Please distribute this information to all appropriate faculty and staff within your department***
Dear Colleagues,
The Office of Sponsored Research will be closed on the following dates during the Winter Holidays:
Holiday Closure Dates
Veterans Day Holiday November 11
Thanksgiving Holiday November 27-28
Winter and New Year Holiday December 24 – January 1
Final proposal review for submission deadlines is outlined below for Veterans Day, Thanksgiving, Winter, and New Year Holidays. To meet the Agency Receipt Dates for
Government/nonprofit grant applications, work with your Proposals and Grants Specialist/Officer
Government contract proposals, please write to [email protected]
Industry contract proposals, work with your Industry Contracts Division Officer
We anticipate limited staffing during the holiday period and strongly recommend that applications/proposals be prepared for submission as early as possible to provide sufficient time for review and approval. Below are adjusted deadlines to accommodate holiday staffing:
| Veterans Day Holiday | FINAL APPLICATION/PROPOSAL |
|---|---|
| Agency Receipt Deadline is | Review for Submission would be |
| Nov. 13 (Th) | Tuesday, November 4 by 9:00 AM |
| Nov. 14 (F) | Wednesday, November 5 by 9:00 AM |
| Nov. 15-17 (Sa-M) | Thursday, November 6 by 9:00 AM |
| Thanksgiving Holiday | FINAL APPLICATION/PROPOSAL |
|---|---|
| Agency Receipt Deadline is | Review for Submission would be |
| Nov. 27-Dec. 1 (Th-M) | Thursday, November 20 by 9:00 AM |
| Dec. 2 (Tu) | Friday November 21 by 9:00 AM |
| Dec. 3 (W) | Monday, November 24 by 9:00 AM |
| Dec. 4 (Th) | Tuesday, November 25 by 9:00 AM |
| Dec. 5 (F) | Wednesday, November 26 by 9:00 AM |
| Dec. 5-8 (Sa-M) | Monday, December 1 by 9:00 AM |
| Winter and New Year Holidays | FINAL APPLICATION/PROPOSAL |
|---|---|
| Agency Receipt Deadline is | Review for Submission would be |
| Dec. 24 - Jan. 2, 2025 (W-F) | Monday, December 15 by 9:00 AM |
| Jan. 3-5 (Sa-M) | Tuesday, December 16 by 9:00 AM |
| Jan. 6 (T) | Wednesday, December 17 by 9:00 AM |
| Jan. 7 (W) | Thursday, December 18 by 9:00 AM |
| Jan. 8 (Th) | Friday December 19 by 9:00 AM |
Please coordinate any hardcopy submissions with your OSR Specialist/Officer.
Any documents that need to be shipped to international sponsors should be shipped at least 5 business days prior to the sponsor’s due date. OSR will require a minimum of 9-10 business days for review and submission.
It is recommended that an additional 48-72 hours be built into the review and electronic submission process to assure adequate time for proposals to successfully clear sponsor validations (e.g., Grants.gov and the NIH eRA Commons validations).
If you receive an award, please forward to [email protected]. Deadlines for receipt of an award to commence review and negotiation with the OSR Government Contracts Team, Award Team, Business Contracts Team, Outgoing Subaward Team and Industry Contracts Division (ICD) are as follows:
Veterans Day Holiday:
October 31
Thanksgiving Holiday:
November 17
Winter and New Year Holidays:
December 8
If you have any questions, please contact:
Mae Moredo, Director-Proposals & Grants at [email protected]
Michelle Stevens, Assistant Director-Proposals & Grants at [email protected]
Mary Mansfield, Assistant Director-Contracts & Awards at [email protected]
Karim Hussein, Manager-Outgoing Subawards/Subcontracts at [email protected]
Jim Kiriakis, Executive Director-Industry Contracts Division at [email protected]