• Proposal Review/Submission Timeline
• Principal Investigator (PI) Certifications/Assurances

Proposal Review/Submission Timeline

• Federal and Non-Profit Sponsor Grants and Fellowships
• Industry Grants and Fellowships

Federal and Non-Profit Sponsor Grants and Fellowships

*Notes

• For proposals submitted electronically, sponsors recommend submitting at least 48 hours before deadline.
• For proposals requiring hard copies, the research plan must be submitted 3 business days before sponsor deadline.
• After the final budget is submitted for institutional signature, it may not be possible to revise budget.

If the above guidelines are not met, OSR will make every effort to submit a proposal but cannot guarantee a sponsor and University compliant proposal or an on-time submission.

Industry Grants and Fellowships

Principal Investigator Certification/Assurances

By selecting “I Agree” and routing the application for submission, the Principal Investigator is certifying that they acknowledge and agree to the following assurances. This certification will be made available to authorized Federal officials upon request.

1. The information submitted within this application is true, complete, and accurate to the best of my knowledge (NIH GPS 2.3.7.6);
2. Any false, fictitious, or fraudulent statements or claims may subject me personally to criminal, civil, and/or administrative penalties (NIH GPS 2.3.7.6;
3. I accept responsibility for the design, execution, conduct, and management of this project and to provide the required progress reports if an award is made as a result of this application (NIH GPS 2.3.7.6;
4.  I certify that I am not currently indicted, charged, suspended, debarred or proposed for debarment, declared ineligible, or voluntarily excluded from receiving federal funds; and have not, within the previous 3 year period, been convicted of or had a civil judgment rendered against me related to performing a public transaction or had any public transaction terminated for cause or default as fully described in NIH GPS-Debarment and Suspension;
5. I certify I have not used federal or non-federal funds to influence any federal department or agency or associated personnel, a Member of Congress, an officer or employee of Congress, or any other person with regards to this proposal (NIH GPS 4.1.17);
6. I certify I have not been judged to be in default on a Federal debt and had a judgment lien filed against me as fully described in NIH GPS-Nondeliquency on Federal Debt.

If you are also serving as the Department Chair on this proposal:

• By approving this proposal submission, the administering department chairperson/ORU director assures that adequate facilities and resources are available and that the work performed is in accordance with university policy for the duration of the project.

UCSF uses a number of different portals to submit proposals, depending on the type of funding mechanism. Coordinate submission with the appropriate OSR contact, as the majority of these systems require institutional authority.

OSR will confirm proposal receipt by emailing the PI and department within 24 hours of proposal submission or by copying PI/post-award as part of submission. If submission was performed by the PI or department, they will copy OSR as part of the submission.

Sponsor may request information prior to funding the award, also referred to as Just-in-Time (JIT) requests. Requested JIT information may include:

• A copy of the Institutional Review Board or Institutional Animal Care and Use Committee (IACUC) approval (Allow sufficient time for review and approvals of protocols. New protocol review make take up to two months. Review for modifications may take up to six weeks.)
• Revised budget
• Other Support for all Key Personnel 
• NIH-supported Conference Safety Plan and Communication Strategies and Letter to NIH Conference Participants (include letter conference registration and/or participant/attendee information packets)
• Other supporting documentation