Other Support

Office Hours

• 2026 OSR Resources and Office Hours for New NIH Other Support and Biographical Sketch Common Forms (updated 1/20/2026)

Overview

Other Support includes all resources: current, pending, or in-kind, that support a researcher’s entire portfolio of research, regardless of monetary value or where the work occurs. Sponsors use this information to identify and resolve scientific, budgetary, or effort overlap, ensure compliance, and protect research integrity.

Required at:

• Proposal (NSF, DOD)
• When requested by the Sponsor (ad hoc or before award)
• NIH
  • Just-in-Time (JIT)
  • Annual RPPR
  • Prior Approval for any significant change to effort (±25% or more)

Quick Access: 

• How to Prepare NIH Other Support 
  • Department and PI Checklist
  • UCSF eProposal Pending Proposal Report Instructions (8/2025)

• Understanding Overlap

  • Examples, Resources

• NIH Other Support Requirements

  • NIH Other Support Sample 
• 2025 NIH Common Forms for Current and Pending (Other) Support 
  • Started on Jan 25, 2026, and submissions thereafter
• UCSF and NIH Resources
  • Training, FAQ, Resources

• UCSF Attestation Requirements

  • DocuSign Attestation Template (UCSF) Ending for 1/25/2026 and after submissions

• NIH Training Requirements (Other Support and Research Security)

  • Prior to JIT, RPPR, applications (like K-series) and other sponsor requests, training certification is required starting 7/2025

  • Prior to submission of an NIH application with due dates on or after 5.25.2026, training certification for Research Security Training is required 

• NIH Foreign Components

  • Definition, Examples

• NSF Current & Pending Support 

• DoD Current & Pending Support 

How to Prepare NIH Other Support

Department/ Division Resources

 Expanded Checklist 

• Department/Division Expanded Checklist to follow when creating the Other Support Document. 

UCSF Pending Proposal Report (8/2025)

• The Pending Other Support eProposal report is an Excel report listing pending proposals and is sortable by Key Personnel name, making it easier to identify and confirm proposals that should be included in Other Support documentation.
• This resource is for UCSF department finance/post-award administrators. Instructions: Other Support Resources | Research Administration | Microsoft Teams external site (opens in a new window) .  

PI Checklist 

Before submitting to OSR, ensure:

• All current and pending support is listed
• All in-kind contributions (domestic + foreign) are included

• A complete Overlap Statement is included for each Senior/Key Person

• Effort changes exceeding 25% are flagged for prior approval
• Any foreign component activity is reviewed for proper classification
• NIH templates and formatting are used
• NIH-compliant electronic signatures (DocuSign) are included.  A typed name or a scanned, inked signature is not acceptable
• Final PDF is flattened (if submission is before January 25, 2026)
• UCSF Attestation has been completed (if submission is before January 25, 2026)

Understanding Overlap

Information on other support assists awarding agency staff in the identification and resolution of potential overlap of support. Overlap, whether scientific, budgetary, or the commitment of an individual's effort exceeding 100%, is not permitted. The goals in identifying and eliminating overlap are to ensure that sufficient and appropriate levels of effort are committed to the project; that there is no duplication of funding for scientific aims, specific budgetary items, or an individual's level of effort; and only funds necessary to the conduct of the approved project are included in the award.

NIH prohibits overlap in:

1. Science: Two projects addressing the same aims
2. Budget: Duplicate funding for the same costs
3. Commitment: Total effort exceeding 100%*

For a detailed description of Overlap, see: Different Types of Overlap 

How PIs Must Address Overlap

Provide an Overlap Statement that includes:

• Which projects have an overlap
• The type(s) of overlap
• How it will be resolved

For more details, see: Examples of Overlap Statements, 

Common resolutions:

• Relinquishment of duplicate award(s) if one application is submitted to two or more funding sources
• Adjustment of the budget in conjunction with OSR and agency staff, for substantial duplication of research proposed in two applications
• Adjustment of effort in conjunction with OSR and agency staff, when total time commitment exceeds 100%*

Resources:

• Examples of Overlap Statements, 
• Overlap Training Slides external site (opens in a new window) (includes detailed resolution of overlap) (Requires UCSF MyAccess login)
• Overlap Training Recording external site (opens in a new window) (includes detailed resolution of overlap) (Requires UCSF MyAccess login)

* Be aware of appointment type and clinical, teaching, and/or administrative requirements; effort may need to be capped at 95% (11.4 Calendar months) to allow time for those activities. Learn more about the Academic Senate 95% rule.

NIH Other Support Requirements

Include:

• All resources, irrespective of whether such support is provided through the applicant organization, through another domestic or foreign organization, or is provided directly to an individual that support the Senior/Key personnel’s research efforts.
• All in-kind contributions, including (but not limited to):
  • Visiting scholars/students working in a lab who are supported by a domestic or foreign entity either through salary, stipend or receipt of living or travel expenses
  • Examples: Office/laboratory space (non-UCSF), equipment, supplies, employees
  • Financial support for laboratory personnel
  • Provision of high-value materials that are not freely available (e.g., biologics, chemicals, model systems, technology, etc.)
• Overlap Statement

Do NOT include:

• Training grants
• Prizes or gifts
• Recently completed support (NIH no longer requires this)

Signature Requirements:

• Typed names and scanned signatures are not permitted
• Only DocuSign or compliant digital signatures are accepted
• Submitted PDF must be flattened

NIH provides an NIH Other Support Sample external site (opens in a new window)  for reference.

2025 NIH Common Forms for Current and Pending (Other) Support

Required for January 25, 2026 and after submissions

NIH and AHRQ will require the Biographical Sketch Common Form, the Current and Pending (Other) Support Common Form, and a new NIH Biographical Sketch Supplement for all applications, Just-in-Time (JIT), RPPRs, and Prior Approval submissions on or after January 25, 2026.

The NIH Biographical Sketch Format page has information on the Biographical Sketch Common Form and the NIH Biographical Sketch Supplement.

A UCSF Attestation form will not be required for applications submitted on or after January 25, 2026. 

Key Changes & Requirements

• SciENcv is now mandatory to generate the updated Current and Pending (Other) Support Common Form  external site (opens in a new window)
• All senior/key personnel must:
  • Have an ORCID iD linked to their eRA Commons account (see ORCID iD topic in eRA Commons external site (opens in a new window) ), and confirm that the ORCID iD appears in the Persistent Identifier (PID) section of the Common Forms.
  • Personally certify their own forms in SciENcv external site (opens in a new window) .
  • Certify they are not part of a Malign Foreign Talent Recruitment Program (MFTRP).
• NIH will initially issue eRA warnings for incorrect form use; these will become errors that block submission on February 6, 2026.

Malign Foreign Talent Recruitment Program (MFTRP) Prohibition & Certification

Effective January 25, 2026, any individual currently participating in an MFTRP is not eligible to serve as senior/key personnel.

• Institutions (AOR) must certify awareness of and compliance with MFTRP prohibitions.
• Individuals certify in their Common Biosketch at the time of application and annually in the RPPR.

Submission Rules by Deadline

• Before January 24, 2026: use the current NIH Biosketch and Other Support formats.
• On/after January 25, 2026: use the  Current and Pending (Other) Support Common Form external site (opens in a new window)  for all applications and post-award submissions.
• See FAQs: Common Forms for Biographical Sketch and Current and Pending (Other) Support external site (opens in a new window) .
• RPPR, JIT, and Prior Approval modules will include new attachment fields  in eRA Commons beginning January 24, 2026.

Notable Form Changes

Current & Pending (Other) Support Common Form  external site (opens in a new window)

Please note:

The new required forms for NIH are below the previously required forms in the SciENcv dropdown list. 

UCSF Resources

• 2026 OSR Resources and Office Hours for New NIH Other Support and Biographical Sketch Common Form
• RA Town Hall (December 17, 2025)external site (opens in a new window) 
  • Slide Deck external site (opens in a new window)and Recording external site (opens in a new window)are available.

• NIH’s Implementation of Common Forms for Biographical Sketch and Current and Pending (Other) Support for Due Dates on or after January 25, 2026.

NIH Resources

• Forms are available on the SciENcv external site (opens in a new window) .
• Relevant NIH Notices
  • NOT-OD-26-018external site (opens in a new window) - NIH’s Implementation of Common Forms for Biographical Sketch and Current and Pending (Other) Support for Due Dates on or after January 25, 2026
  • NOT-OD 25-152 external site (opens in a new window). Preview of NIH Common Forms for Biographical Sketch and Current and Pending (Other) Support in SciENcv. Preview templates are available now on the SciENcv external site (opens in a new window).
• Additional resources, including training videos, 
  • Will be posted on Common Forms for Biographical Sketch and Current and Pending (Other) Support external site (opens in a new window)as they become available.
• NOT-OD-26-018 also includes 
  • Reminders and Tips for SciENcv external site (opens in a new window)
  • Reminders and Tips for eRA Commons external site (opens in a new window).
• Delegation in SciENcv 
  • Is optional and intended for department or research administrators who assist with Other Support or Biosketch preparation. Delegates have edit access to SciENcv documents and should be assigned intentionally. The MyNCBI workshop website external site (opens in a new window)provides step-by-step instructions for adding delegates.
  • An eRA Commons account is not required to become a delegate in SciENcv. Only a MyNCBI account external site (opens in a new window)is required and must be created by each individual.
  • Creating a MyNCBI account external site (opens in a new window)offers multiple sign-up options, including UCSF credentials:
    • Choose “More sign up options” at the bottom of the screen
    • Search for “University of California, San Francisco”
    • You will be redirected to log in through MyAccess
  • If a user already has an eRA Commons account, it can be linked to MyNCBI external site (opens in a new window).
  • After creating a MyNCBI account, users may log in using multiple options, including Login.gov (opens in a new window) or UCSF credentials (opens in a new window).
    • For UCSF Credentials, choose “More login options” at the bottom of the screen
    • Search for “University of California, San Francisco”
    • You will be redirected to log in through MyAccess

UCSF Attestation Requirements 

Ending for JIT, RPPR applications (like K-series) and Other Support requests on or after January 25, 2026. See 2025 Common Form Section above

All UCSF Senior/Key Personnel must sign a DocuSign attestation cover letter, confirming that they:

• Understand NIH definitions and policies
• Are disclosing any scientific, budgetary, or commitment overlap
• Have reviewed and approved the accuracy of their Other Support
• Recognize the professional responsibility to report fully and accurately

The attestation cover letter will be required for all NIH Other Support requests. OSR has developed a training quick guide and a short video (Requires UCSF MyAccess) on how to use the new Other Support DocuSign template.

Note:
Mentors on K awards use a different format and do not complete attestation.

NIH Training Requirements (Other Support and Research Security)

NIH Other Support Training Requirement

Prior to JIT, RPPR, Applications (like K-series) and other sponsor requests, training certification is required for NIH Other Support Training Requirement (Starting 7/2025)

NIH requires institutions to provide training to all Senior/Key Personnel on how to properly disclose all research activities and affiliations in the Other Support section of grant applications.  

Qualifying trainings that complete this requirement are accessed in the UC Learning Center external site (opens in a new window)  for UCSF Personnel:

Accepted Trainings:

• UCOP Research Security Training (RST) – updated September 2025
• OR
• Ethics Compliance Briefing for Researchers (ECBR)

OSR will request training certificates during JIT, RPPR, applications (like K-series) and other sponsor requests. Certificates must:

• Match the individual’s name

• Be completed (RST start date must be dated on/after 9/23/25)

Instructions for UCSF Senior/ Key Personnel to download training certificates.  site (opens in a new window)  

NIH Research Security Training Requirement

Prior to submission of an NIH application with due dates on or after 5.25.2026, training certification for Research Security Training is required 

Accepted Trainings:

• UCOP Research Security Training (RST) – updated September 2025 
• Be completed within 12 months prior to application submission
• Completed RST diplomas must have a start date on/after 9/23/25 to satisfy both the NIH Other Support Training Requirement and the NIH Research Security Training Requirement for Senior Key Personnel 
• Completed RST diplomas that have a start date before 9/23/25 only satisfies the NIH Research Security Training Requirement for Senior Key Personnel. The ECBR will also be needed to satisfy the NIH Other Support Training Requirement.

UCSF Senior Key Personnel training diploma download instructions

Contact your OSR Staff representative for guidance to complete training for Non-UCSF personnel. 

NIH Foreign Components

Foreign Component is the existence of any “significant scientific element or segment of a project” outside of the United States, whether or not NIH funds are used.

Examples:

• Performance of work or Experiments conducted at a foreign location
• Use of foreign facilities, instrumentation or specialized equipment
• Collaborations expected to result in co-authorship
• Resources or financial support from a foreign entity

Note: If an activity does not meet the definition of a foreign component because all research is conducted within the United States, but a non-U.S. resource supports the research of an investigator and/or researcher, it must be reported as other support.

Important:

• Foreign components are disclosed in the proposal, not in Other Support
• Adding a foreign component to an active award requires NIH Prior Approval  external site (opens in a new window)
• If activity doesn’t meet the definition but still supports research → report in Other Support

NSF Current and Pending Support

All proposed and ongoing projects from all sources (federal, state, local, foreign, public or private foundation, non-profit, industry or commercial, or internal funds), whether provided through the proposing organization or provided directly to the individual.

All senior personnel must use SciENcv to prepare Current & Pending Support.

Include: (add reasonable estimates when dollar value is unclear)

• All projects and resources supporting research
• ALL in-kind contributions with an estimated dollar value of $5000 or more, and that require a commitment of the individual's time
• Startup packages from outside UCSF or proposing organizations

Post-Award Disclosure:
If it is discovered that a PI or co-PI on an active NSF grant failed to disclose current support or in-kind contribution information as part of the proposal submission process, it must be reported in Research.gov within 30 days external site (opens in a new window) .

DOD Current and Pending Support

 Current and pending support documentation must conform to the federal wide format. To prepare their Current and Pending Support form, applicants may use the instructions provided in the General Application Instructions or use a PDF form created in SciENcv for NIH or NSF.

For example, see DOD Guidance from FY25 General Application Guide external site (opens in a new window)   for specific requirements. Always use the most recent DOD General Application Guide provided with the funding opportunity package external site (opens in a new window) before preparing requirements.

Updated 1.20.2026