Closeout Award

Summary

Closeout is the process in which the awarding agency determines that all applicable administrative actions and all required work with the award have been completed by the recipient. This involves reviewing project expenditures, resolving open commitments, collecting subrecipient documents, and preparing required final reports and deliverables for submission to the sponsor.  The deadline to submit final reports varies between 45-120 days based on the Sponsor. An automated notification from Contracts and Grants Accounting (CGA) will be sent to departments 45 days prior to the award end date that the award is coming to an end.

If you have a programmatic reason for extending the award and have funds available to continue the project, a no cost extension should be requested. If you have a sub-award, the sub-recipient must submit all final billings well in advance of the 90 or 120 day period to ensure that it will be included. There is additional flexibility to charge publication and printing costs to federal awards prior to closeout that are incurred after the period of performance has ended without requesting a NCE (Uniform Guidance §200.461-Publication and printing costs).