Administer an Award

Once an award is finalized, administration of the funding (post award) is handled by the Controller’s Office and department Research Administrator (RSAs or Post-Award Staff). Post award administration requires tracking and reporting for all the sponsored research funding and milestones.

Award Verification

Award verification is UCSF's procedure to support Principal Investigators (PIs) in meeting the requirements of the Uniform Guidance for federal awards.

Award verification activities are conducted and documented using the Award Verification Tool. The Award Principal Investigator must verify at least quarterly that payroll and other expenses for each of their sponsored awards (including privately funded sponsored awards) are allowable, allocable and reasonable.

Progress Reports

Progress reports are sponsor required reports providing specific information about the activities and accomplishments of a PI during a budget/project period of a grant. Depending on the sponsor, progress reports may include only narrative information or only financial information, or both, and may be required at varying intervals (e.g., annually, bi-annually, etc.).

Notify OSR

The Proposals and Grants team provide support for progress reports from all sponsor types except government and for-profit contracts.

At least 30 calendar days prior to deadline for standard grants.

At least 60 calendar days prior to deadline for large grants such as proposals with subcontracts.

Four (4) to six (6) months prior to deadline for Program Project Grants (PPG), complex Center, institutional training grants and U grants.

Award Modifications/Amendments (Prior Approvals)

Administrative Modifications are changes to an existing award that do not affect the approved budget total or the approved performance period of the award and are updated in the Research Administration System (RAS). Typically, prior approval from the Sponsor is required before the Administrative Modification can occur.

Examples include: