Request Subaward/Subcontracts
Initiate Request
Principal Investigator and/or department notifies the OSR officer that accepted the award of Subcontracts needing to be issued.
Prepare and Compile Request
OSR team prepares and submits the Subaward/Subcontract request to the Subcontracts team.
- Subaward Request Form (SRF) (Short Form/ Long Form/Instructions)
- Applicable Documents
- Additional Materials as required
- If under Federal Contract, provide Contracting Officer Approval (COA) or have the COA prepared with your Subaward Request Form.
- If request is < 90 days from start date, submit a justification for the late submission.
Review and Submit Request
OSR Subcontracts team:
- Reviews the Subaward/Subcontract Request Packet.
- Requests additional information, as needed.
- Completes required compliance checks.
- Prepares subcontract agreement/amendment.
- Works with subrecipient to receive the signed agreement.
Check Status of Subawards/Subcontracts
Standard Compliance Checks
Subaward/Subcontract Capital Advances
UCSF Resources
- Subaward Best Practices (for PIs)
- Subaward Best Practices (for OSR Staff)
- Subaward/Subcontract FAQs
- Research Administration System (RAS)
- Current list of RMS Teams, Department Chairs, MSOs and Delegated Authorities (UCSF Login Required)
Tools
Training
- Subcontractor or Purchase Slide Deck
- Fixed Rate Guidance
- Outgoing Subawards Process and Monitoring (Controller's Office)
- RAS Quick Guide
- RAS Definitions
- Subcontract/Subaward CACTAS User Guide
- CACTAS User Guidance
- Instructions to create CACTAS Views for Subcontracts
Forms and Templates
Sponsor Resources
Need help?
Contact the Subcontracts team