Whether UCSF is submitting an application as a Prime or Subrecipient, the UCSF application must be reviewed by the Office of Sponsored Research (OSR).
Begin Working with OSR
Notify OSR
At least 30 calendar days prior to sponsor submission deadline for non-complex solicitations such as R01, R03, R21 including fellowships and industry sponsored grants and fellowships.
At least 60 calendar days prior to sponsor submission deadline for large proposals, such as proposals with subcontracts or international components, subcontracts to SBIRs/STTRs, and complex or ambigious industry grants and fellowships.
4-6 months prior to sponsor submission deadline for complex proposals such as complex center grants, institutional training grants and cooperative agreements such as P30, T32, U54.
Additional notice is requested during holiday periods. To respond to last minute requests from the sponsor, notify the appropriate OSR contact (depends on sponsor and agreement type) immediately.
*If OSR is notified further in advance than the timeframes outlined above, OSR staff and PI will agree upon a date for OSR to provide a completed timeline. Internal review processes will be part of a checklist between OSR staff and PI. If the above guidelines cannot be met, OSR staff will make every effort to submit a proposal but cannot guarantee a sponsor and University compliant proposal or an on-time submission.
Email the following to your appropriate OSR Contact (depends on sponsor and agreement type):
- Sponsor Name
- Sponsor's Instructions (may provide a link)
- Sponsor Due Date
- If UCSF is a Subrecipient:
- Prime Applicant/Institution Name
- Prime Applicant Instructions (to UCSF as the Subrecipient)
- Prime Applicant Contact Name and Email
- Prime Applicant Due Date for Subrecipient Application
- Participants
- External collaborators/subrecipients, including foreign subcontractors
UCSF Resources
- PI Desk Reference
- Subcontractor or Purchase Agreement Matrix
- Subaward/Subcontract Proposal Toolkit
- OSR Teams, Department Chairs, MSOs and Delegated Authorities (Requires UCSF Login)
Grant Writing
- Large Grant Development Program
- F and K Grant Writing Resources
- Department of Medicine: PRE-Proposal Application Review (PREPARE) for R01, R21, R34, U01, and Ks
- Resource Allocation Program: Grant Writing
- Comprehensive Cancer Center posts Grant Writing Resources and Grant Writing Support
- Department of Radiology: Faculty Development and Courses
- Department of Surgery: Grant Resources
- Student Academic Affairs: Grant Writing Resources – Successful Grant Library
- Writing NIH Mentored K Award Applications
- Department of Epidemiology and Biostatistics: K-Grant Writing Workshop
Sample Applications and Templates
Policy
- UCSF Library Guides re: NIH Public Access Policy Compliance
- Single IRB Mandate
- Data Management Plan
- Student Academic Affairs, Office of Career and Professional Development: Professional Skills for Basic and Biomedical Scientists
Sponsor Resources
- CIRM Grant Writing Webinars
- NIH/NCI Quick Guide for Grant Applications
- NIH Samples: Applications, Attachments, and Other Documents
- NIH & AHRQ Updates to Implement Rigor and Transparency in Research Grant Applications (NOT-OD-16-011)
- NIH Frequently Asked Questions - Rigor and Transparency
- NIH Rigor and Reproducibility
- NIH NIAID All About Grants: Tutorials and Samples
- Environmental Protection Agency/EPA General Tips on Writing a Competitive Grant Proposal and Preparing a Budget