***This notice is being sent on behalf of the Office of Sponsored Research. Please distribute this information to all appropriate faculty and staff within your department***
The Office of Sponsored Research will be closed on the following dates during the Winter Holidays:
| Holiday | Closure Dates |
|---|---|
| Veterans Day Holiday | November 11 |
| Thanksgiving Holiday | November 26-27 |
| Winter and New Year Holiday | December 24 – January 1 |
Final proposal review for submission deadlines is outlined below for Veterans Day, Thanksgiving, Winter, and New Year's Holidays. To meet the Agency Receipt Dates for:
- Government/nonprofit grant applications, submit the Smartsheet Proposal Notification Intake Form
- Government contract proposals, work with your Government Contracts Team Officer
- Industry contract proposals, work with your Industry Contracts Team Officer
We anticipate limited staffing during the holiday period and strongly recommend that applications/proposals be prepared for submission as early as possible to provide sufficient time for review and approval. Below are adjusted deadlines to accommodate holiday staffing:
Veterans Day Holiday
| Agency Receipt Deadline is | Review Day | OSR Deadlines for FINAL APPLICATION/PROPOSAL Review for Submission would be |
|---|---|---|
| Nov. 7-11 (Sa-W) | Monday | November 2 by 9:00 AM |
| Nov. 12 (Th) | Tuesday | November 3 by 9:00 AM |
| Nov. 13 (F) | Wednesday | November 4 by 9:00 AM |
| Nov. 14-16 (Sa-M) | Thursday | November 5 by 9:00 AM |
Thanksgiving Holiday
| Agency Receipt Deadline is | Review Day | OSR Deadlines for FINAL APPLICATION/PROPOSAL Review for Submission would be |
|---|---|---|
| Nov. 26-Nov. 30 (Th-M) | Thursday | November 19 by 9:00 AM |
| Dec. 1 (Tu) | Friday | November 20 by 9:00 AM |
| Dec. 2 (W) | Monday | November 23 by 9:00 AM |
| Dec. 3 (Th) | Tuesday | November 24 by 9:00 AM |
| Dec. 4 (F) | Wednesday | November 25 by 9:00 AM |
| Dec. 5-7 (Sa-M) | Monday | November 30 by 9:00 AM |
Winter and New Year Holidays
| Agency Receipt Deadline is | Review Day | OSR Deadlines for FINAL APPLICATION/PROPOSAL Review for Submission would be |
|---|---|---|
| Dec. 24 - Jan. 1, 2027 (W-F) | Monday | December 14 by 9:00 AM |
| Jan. 2-4 (Sa-M) | Tuesday | December 15 by 9:00 AM |
| Jan. 5 (T) | Wednesday | December 16 by 9:00 AM |
| Jan. 6 (W) | Thursday | December 17 by 9:00 AM |
| Jan. 7 (Th) | Friday | December 18 by 9:00 AM |
- Please coordinate any hardcopy submissions with your OSR Specialist/Officer.
- Any documents that need to be shipped to international sponsors should be shipped at least 5 business days prior to the sponsor’s due date. OSR will require a minimum of 9-10 business days for review and submission.
- It is recommended that an additional 48-72 hours be built into the review and electronic application submission process to assure adequate time for proposals to successfully clear sponsor validations (e.g., Grants.gov and the NIH eRA Commons validations).
If you receive an award, please forward it to [email protected]. Deadlines for receipt of an award to commence review and negotiation with the OSR Government Contracts Team, Award Team, Business Contracts Team, Outgoing Subaward Team, and Industry Contracts Team are as follows:
Veterans Day Holiday:
October 30
Thanksgiving Holiday:
November 16
Winter and New Year Holidays:
December 7
If you have any questions, please contact:
- Michelle Stevens, Proposals & Grants Director at [email protected]
- Mary Mansfield, Contracts & Awards Director at [email protected]
- Karim Hussein, Manager-Outgoing Subawards/Subcontracts at [email protected]