State and Federal Subcontracts

Required Documents

Subrecipient proposal elements must conform to the sponsor requirements for UCSF's prime proposal and in the required sponsor format. For foreign subrecipients, all documents required must be provided in English.

  1. Subrecipient Commitment Form if the subrecipient is not another UC campus
  2. Statement of Work (SOW): Describe the work to be conducted by the subrecipient, define the deliverables, if applicable, and outline the time frame in which they are to be delivered. The SOW may also define all personnel and their responsibilities. It should be accurate and concise as to what, when, and if appropriate, how your organization will accomplish the work to be performed.
  3. Budget and Budget Justification: Prepared in accordance with applicable sponsor guidelines and forms. Total costs will include the subrecipient’s direct costs for the project and indirect costs, if applicable. If the budget includse indirect costs, it must also include the calculation of the indirect costs.
  4. Subrecipient's federally-negotiated F&A rate agreement, if applicable.
  5. Multiple PD/PI NIH Assurance Form, (NIH, if applicable). 
    • This form is designed to comply with the requirements of NIH Notice NOT-OD-06-054; NIH requires that when multiple PD/PIs are proposed in an application, a written assurance be retained for all named PD/PIs and retain by the Prime Institution. If the subrecipient PI will be named as a PI/PD in UCSF’s proposal, this assurance must be signed and returned with the proposal packet and collected prior to submitting progress reports.