Research Administrator Training

Monthly Courses

Recurring courses in research administration topics. Staff are required to attend a monthly budget training when they join OSR.

Registration links are included below

Interim Budget

REMS Exceptions

eProposal

Session 1: Second Thursday of Each Month

Required for all OSR Staff

Overview of eProposal system
Complete an uploaded Sponsor Packet proposal
Complete a basic budget
Route for PI, Chair and AOR approvals
How to “Submit to Sponsor” in eProposal

Session 2: Third Thursday of Each Month

Complete a detailed budget
Complete a system to systems proposal
Submit to Grants.gov

CACTAS

Research Administration 101 (RA-101)

Eight week course offered three times per year

See Schedule and Register

Day 1: Introduction to Proposals and Building Budgets

Be able to identify key elements in a funding opportunity announcement necessary to complete an application
Become familiar with the components of a proposal application
Know the federal cost principles
Know the anatomy of a budget, including what constitutes direct and indirect costs
Know how to calculate indirect/F&A costs with MTDC base
Become familiar with common Research Administration terms and acronyms (including subcontract)

Day 2: Other Types of NIH Budgets

Understand allowability of costs, including what is covered by F&A
Know how to determine the correct NIH Budget type for a project
Know how to prepare a Modular Budget
Understand how NIH ASSIST compiles a Composite Budget for NIH Multi-Component Applications
Become familiar with budgeting consideration for multi-component projects and projects with subcontracts
Know how to prepare a NIH Training Grant Budget

Day 3: Budget Justifications, Non-Profit Budgets, Budget Policies and Indirect Costs

Understand the critical relationship between the scope of work, budget and budget justification
Be able to identify the necessary resources to prepare a budget for an application to non-Profit sponsors
Know the nuance of calculating indirect costs for applications to non-Profit sponsors
Know how the F&A rate agreement serves in the determination for full recovery
Be able to identify and apply the correct indirect cost rate and base.

Day 4: Compliance Policies

Understand the order of precendence
Be able to determine PI status
Understand what constitutes as cost sharing and program income
Know the COI requirements
Know regulatory requirements, such as IRB, IACUC, foreign influence, special funding considerations and data sharing)
Have a basic understanding of the subcontract process
Be able to appropriately distinguish (or know when to escalate to distinguish) between subcontracts and vendor contracts

Day 5: Partnership

Day 6: Award Acceptance Part I

Understand the requirements to complete the NIH application process in Other Support requirements
Know your role in the Award Acceptance process
Using the NIH Notice of Award (NoA), learn to read a federal award
Learn how the NIH Grant number can assist in identifying the purpose of the award.
Understand our responsibilities under the terms and conditions of a federal award
Review examples of Non-NIH NOAs

Day 7: Award Acceptance Part II

Day 8: Administrative Requirements

Resources

UCSF Resources

OSR Town Hall: NIH Updates to Biosketches and Other Support (April 28, 2021) (Video)
OSR Q&A: NIH Updates to Biosketch and Other Support (May 22, 2021) (Video)
Subaward Request Form Overview by Section (Video)
Subcontracts vs. Consulting vs. Services Agreements Matrix
Subcontractor or Purchase Slide Deck
K-Grant Writing Workshop
Department of Radiology: Faculty Development and Courses
Training Program for Scientists Conducting Research to Reduce HIV/STI Health Disparities
Student Academic Affairs, Office of Career and Professional Development: Professional Skills for Basic and Biomedical Scientists
Writing NIH Mentored K Award Applications
Department of Epidemiology and Biostatistics: K-Grant Writing Workshop
Post-Award Financial Administration
Post Award Management (PAM) training series
Contracts & Grants Accounting How-to Guides

Sponsor Resources

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Office of Sponsored Research

Research Administrator Training

Monthly Courses

Other Topics

Outgoing Subawards

Research Administration 101 (RA-101)

Resources

UCSF Resources

Sponsor Resources

Need Help?

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Research Administrator Training

Monthly Courses

Other Topics

Outgoing Subawards

Research Administration 101 (RA-101)

Resources

UCSF Resources

Sponsor Resources

Need Help?