Annual Review for Accuracy of NIH Grants Information for FY 2024

By Contracts and Grants Accounting & Office of Sponsored Research on September 20, 2024

NOT-OD-24-167 reminds Institutions of Higher Education (IHEs) to verify the accuracy of grant assignments to departments and components before the close of the Federal Fiscal Year. Any corrections to data must be made by 8:00 PM EDT (5:00 PM PACIFIC), Thursday, October 3, to be reflected in NIH annual reports.

Commencing mid-September, the Office of Sponsored Research/Contracts and Grants Accounting, Project and Data Team (OSR/CGA) will collect data changes in three rounds:

NIH Data Review – End of Fiscal Year 2024:

Round 1

September 16, 2024

  • The OSR/CGA will extract and make NIH RePORT data available in Box
  • OSR/CGA will send the initial notification to school representative/management responsible for collecting data for the entire school and submitting it to OSR/CGA.

September 25, 2024

  • Any changes required must be submitted through the school representative/management to the OSR/CGA by 1 PM Pacific
  • OSR/CGA will enter the consolidated updates received from each school on the NIH website the same day

 Round 2

September 26, 2024

  • OSR/CGA will download data from the NIH RePORT and make data available in Box
  • OSR/CGA will send the second notification to school data collection representative/management

September 30, 2024

  • Any changes required must be submitted through the school representative/management to the OSR/CGA by 1 PM Pacific
  • OSR/CGA will enter the consolidated updates received from each school on the NIH website the same day

 Round 3

October 2, 2024

  • Final round for OSR/CGA to download data from the NIH RePORT and make data available in Box
  • OSR/CGA will send the final notification to school data collection representative/management

October 3, 2024

  • Any final changes required must be submitted through the school representative/management to OSR/CGA by 12 Noon Pacific
  • OSR/CGA will make the final updates received from each school on the NIH website the same day by or before 5 PM Pacific

 All change requests must be approved by the department chairs or department CFO and coordinated with the affected department/school.