BCH Oakland Work Orders

The Research Services Agreement (RSA) between UCSF and BCH Oakland provides a mechanism for reimbursing BCH Oakland for their costs on sponsored research at UCSF. A Work Order, as defined in the RSA, allows UCSF to reimburse BCH Oakland for their costs.

In order to request a Work Order, a request form must be submitted to the Subcontracts Team. Included with the request form is a scope of work for the Oakland specific portion, a detailed cost-reimbursable budget for Oakland’s direct costs only, and a budget justification.

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General Process

Proposal Stage

  1. Obtain costs that need to be reimbursed at Oakland.
  2. Put into UCSF budget in appropriate cost categories.
  3. Save each document as separate back-up files for ease of processing after award stage.

Issuing Work Order

  1. Upon receipt of award setup notification, contact your UCSF Department Post Award analyst who works with UCSF CGA to setup a Project ID with an Oakland location.
  2. UCSF Department Post Award also creates a Speedtype linked to this new Project ID with the Oakland location code (verify in RAS at  setup)
    1. GM11-MLK - MLK Research Building, 5700 Martin Luther King Jr. Way.
    2. GM28-OAK - UCSF Benioff Children's Hospital, 747 52nd Street in Oakland, or any of its clinic locations, as appropriate
  3. UCSF Department contacts appropriate OSR Unit with the above information, plus scope of work, budget, and justification or completes Subaward Request Form:
    1. Government Contracts: [email protected]
    2. Grants go to Proposals & Grants Team: Find My Support
    3. Industry Contracts: [email protected]
  4. Subaward Request Form is completed. OSR Unit reviews and emails to the Subcontracts team for processing. Include the scope of work (SOW), budget, and justification for just the Oakland costs.
  5. Subcontracts Team will issue the Work Order to Oakland.

 

RESOURCES