The Research Services Agreement (RSA) between UCSF and BCH Oakland provides a mechanism for reimbursing BCH Oakland for their costs on sponsored research at UCSF. A Work Order, as defined in the RSA, allows UCSF to reimburse BCH Oakland for their costs.
In order to request a Work Order, a request form must be submitted to the Subcontracts Team. Included with the request form is a scope of work for the Oakland specific portion, a detailed cost-reimbursable budget for Oakland’s direct costs only, and a budget justification.
General Process
Proposal Stage
- Obtain costs that need to be reimbursed at Oakland.
- Put into UCSF budget in appropriate cost categories.
- Save each document as separate back-up files for ease of processing after award stage.
Issuing Work Order
- Department requests a Project ID with an Oakland location if Project A does not have an Oakland location.
- Department also creates a Speedtype linked to this new Project ID with the Oakland location code.
- Subaward Request Form is completed and emailed to the Subcontracts team for processing. Include the scope of work (SOW), budget, and justification for just the Oakland costs.
- Subcontracts Team will issue the Work Order to Oakland.