Procurement

Last updated on January 30, 2017

Procurement implementation has been deferred for one fiscal year. UCSF will continue to comply with OMB Circular A–110 through FY17 (6/30/17). Over the course of the next year UCSF will develop procurement procedures consistent with the Uniform Guidance. Continue to follow all current UCSF policy and sponsor terms and conditions until further notice.

UCSF Summary (click to expand)

The University of California San Francisco Supply Chain Management office in consultation with other campus departments has elected to postpone the implementation of the procurement requirements, as allowed, until July 1, 2017 which is the beginning of the next full fiscal year after Uniform Guidance took effect on December 26, 2014. Until the implementation of the procurement requirements as specified in Uniform Guidance, procurement activities will be subject to the existing requirements in effect prior to the implementation of Uniform Guidance on December 26, 2014.
This has been documented, as required by the Uniform Guidance, on the Supply Chain Management website at http://supplychain.ucsf.edu/business-contracts-unit-underlying-policies-and-directives

Application at UCSF (click to expand)

Examples of the new procurement processes will include:

  • • Quotes or informal bidding for transactions between $3k & $150k
  • • Federal Contracting Officer to approve sole source contracts over $150k
    Discussion continues on the burden that these requirements may place on institutions of higher education. Final thresholds are yet to be determined.

 

Agency Specific Guidelines (click to expand)

• National Science Foundation - Award and Administration Guide
Chapter IV, Section E - Procurement Standards
• National Institutes of Health - Grants Policy Statement
Part II, Section 8.3.4.2 Approval Requirements
• COFAR FAQ’s (dated August 29, 2014)
Section .110-6 Effective Dates and Grace Period for Procurement
• Office of Management and Budget (OMB)
2 CFR Parts 25 and 200 - Universal Identifier and System of Award Management; Corrections