PI Absence from Project

Last updated on January 30, 2017

Recognizes that a PI can be absent from campus and remain engaged in the project.

UCSF Summary (click to expand)

The Uniform Guidance recognizes that a PI can be absent from campus and remain engaged in the project. Prior approval from federal awarding agencies must be obtained for the following program or budget-related reasons:
• Change in the scope or the objective of the project or program (even if there is no associated budget revision requiring prior written approval).
• Change in a key person specified in the application or the Federal award.
• The disengagement from the project for more than three months, or a 25% reduction in time devoted to the project, by the approved project director or principal investigator.

Application at UCSF (click to expand)

The Uniform Guidance replaces “absence” with “disengagement”, which will be reflected in UCSF Policy.
Sponsor prior approval is no longer required when PIs are away from campus for 3 months or longer, as long as their work on the project continues at no less than 75% of the level of effort committed. Therefore, we no longer need to seek prior approval for sabbaticals. However, we still need to seek prior approval if a PI will be disengaged for 3 months or more or if their level of effort is reduced by 25%, or more, of the commitment level in the proposal.

UCSF FAQs (click to expand)

1. I am going on a sabbatical for 6 months at the University of Melbourne in Australia. I plan to remain active in my research and will skype with my research team at UCSF daily. Can I continue to serve as PI during my absence?
A. Yes, you will remain engaged in the project therefore prior approval is not required by the Uniform Guidance.

Agency Specific Guidelines (click to expand)

• National Science Foundation - Award and Administration Guide
Chapter II.B.2.c Long-Term Disengagement of PI/PD or co-PI/co-PD
• National Institutes of Health - Grants Policy Statement
Part II, Section 8.1.2.6 Change in Status, Including Absence of PD/PI and other Senior/Key Personnel Named in NOA