Conference and Travel Policies

Last updated on January 30, 2017

Travel policies to cover temporary dependent care costs required to enable personnel to travel in support of a project’s aims. As hosts or sponsors of a conference, it is allowable to direct charge the cost of identifying, but not providing, locally available child-care for conference attendees.

UCSF Summary (click to expand)

When consistently treated, across all organizational funding sources, the Uniform Guidance provides the following:
• As the host or sponsor of a conference, it is allowable to charge the costs of identifying, but not providing, locally available child-care resources. These costs must not be further restricted by the Federal award terms and conditions and be managed so as to minimize the cost to the federal award.
• Allows the cost of temporary dependent care costs required to enable personnel to travel in support of the project’s aims.

Application at UCSF (click to expand)

Follow all current UCSF Policy and sponsor terms and conditions until further notice. In order to charge these expenses to federal grants, institutions must have a standard policy of paying such expenses on all fund sources. Until such time as the UC System identifies the resources to implement such a policy, these expenses will not be charged to federal grants.

Agency Specific Guidelines (click to expand)

• National Science Foundation - Grant Proposal Guide
Chapter II.C.2.g(iv) Travel

• National Institutes of Health - Grant Policy Statement
Part II, Section 14.10 Support of Scientific Meetings, Allowable and Unallowable Costs