Awards Need NIH Public Access IDs

NIH is delaying award notices if NIH supported publications are not in compliance with the NIH Public Access Policy, meaning the publications do not have the required PubMed Central identifiers (PMCIDs) within the NIH required time parameters.

Not following the NIH Public Access Policy can result in monetary loss; awards can be (and have been) issued with restrictions on spending until the publications are made compliant. Not reporting NIH supported noncompliant publications is not the answer. PIs must report all publications that are subject to the Public Access policy in NIH Progress Reports and Competitive Renewals, even if the articles are noncompliant.

The NIH Public Access Policy applies to all publications supported by an NIH award (including Training Grants and Fellowships) that meet the following criteria. The NIH public access policy applies to any manuscript that is peer-reviewed, is accepted for publication in a journal on or after April 7, 2008, and arises from one of the following:  

  • Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond
  • Any direct funding from an NIH contract signed on or after April 7, 2008
  • Any direct funding from the NIH Intramural Program
  • An NIH employee with one of the following:         
  1. Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond
  2. Any direct funding from an NIH contract signed on or after April 7, 2008

 

NIH recommends that PIs or their designated staff monitor their MY NCBI and NIHMS accounts regularly for the following:

  1. Pending actions required to move publications along in PMC process
  2. Noncompliant publications. Learning of noncompliant publications at progress report time is too late. NIHMS can take up to two months to process manuscripts.

For a step by step guide on how to comply with Public Access Policy and how to submit publications to PubMed Central, please visit: http://publicaccess.nih.gov/index.htm

PIs with specific PMC concerns can reach out to Anneliese Taylor, the Assistant Director of Scholarly Communications and Collections at the UCSF Library.  Anneliese is working with the UCSF Library and the Office of Sponsored Research on an upcoming NIH Public Access Policy workshops series. Program details will be sent to the UCSF research community. Faculty and staff may also download the UCSF Library’s July 2014 PMC Presentation slides or watch the presentation itself, both available on the OSR Training webpage